How to Professionally Say “For Your Information” in an Email

Have you ever stumbled while trying to put ‘For Your Information (FYI)’ in an email? Perhaps, you have wondered whether ‘FYI’ is a professional way of conveying information. In today’s fast-paced business world, emails are the primary mode of communication, and conveying information effectively and professionally is crucial. In this article, we will explore how to professionally say ‘For Your Information’ in an email.

1. Use a Professional Tone

When drafting an email, it is essential to use a professional tone throughout. Using slang or jargon makes the email sound informal and unprofessional. It’s always best to avoid colloquialism, emoticons, and inappropriate humor. When using ‘FYI’ in an email, use it in a sentence that’s structured formally to avoid sounding too informal or curt.

2. Provide the Appropriate Context

While using ‘FYI’ to convey information is acceptable, it’s crucial to provide appropriate context. The recipient needs to know why the email is relevant to them and what actions, if any, are required. As such, provide the necessary details to help the recipient understand why the email is essential and what they should do about it.

3. Use Alternative Phrases

Sometimes, it can be challenging to use ‘FYI’ in an email without it sounding abrasive and demanding. Suppose you need to convey information that isn’t particularly urgent, consider using alternative phrases that are more polite. Phrases like “I thought it might interest you to know,” “I’m sharing this in case it’s useful” and “I wanted to update you” provide the necessary context without sounding pushy.

4. Keep it Concise

When drafting an email, it’s essential to keep it short and to the point. Long and wordy emails are challenging to read and comprehend and might lead to miscommunication. Ensure that the ‘FYI’ and the associated information are communicated succinctly and clearly. Remember to organize the email in a structured manner so that the recipient can skim through it quickly.

5. Follow-Up Appropriately

Once an email has been sent and read, it’s always best practice to follow up. If specific actions need to be taken after receiving the email, follow up with the recipient to ensure that things are progressing as intended. Even if no action is required, a polite follow-up can help to keep the relationship between you and the recipient strong.

In conclusion, using ‘FYI’ in an email can be an efficient way of conveying essential information. However, it’s essential to keep the tone professional, provide appropriate context, use alternative phrases when necessary, keep it concise, and follow-up appropriately. By doing so, you can convey information effectively and professionally in all your future emails.