How to Fax Information from Your Computer: A Step-by-Step Guide

Introduction

If you are like most people, you probably assumed that faxing documents went out of style in the late ’90s. However, despite the advent of email and digital communication, many businesses and organizations still rely on faxing to transmit sensitive information. The good news is that faxing is no longer restricted to clunky machines in office corners since faxing can now be done from your computer. In this article, we will show you how to fax information from your computer in a step-by-step guide.

What You’ll Need

Before we dive into the actual process of faxing from your computer, there are a few basic needs to meet. Firstly, you’ll require an internet connection and a computer with Microsoft Office installed on it. Additionally, your computer needs to be connected to an active phone line, or you can utilize an internet fax service. Finally, any digital documents that should be sent via the fax should be saved in a compatible file format, such as PDF, JPEG, or TIFF.

Step-by-Step Guide to Faxing from Your Computer

1. Open Microsoft Word on your computer.
2. Click on the “File” menu, then select “Print.”
3. Click on the printer drop-down box and select “Fax.”
4. Fill in the recipient’s fax number in the “To” field and add a cover sheet indicating the main contents of the fax.
5. After filling out the “To” and cover sheet sections, proceed to the “Attachment” section and attach the file(s) you’d like to fax concerning your requirements.
6. Click on “Send” to transmit the fax when you’ve double-checked if all the necessary data is already entered or attached.

Using an Internet Fax Service

If you do not want to hook your computer to a traditional phone line, you can use an Internet-based fax service. Here’s a quick guide to get started:

1. Choose an internet fax service that suits your requirements.
2. Sign up for a free trial or paid account.
3. Create an account, then sign in to the service portal.
4. Compose a new fax using the internet fax software.
5. Fill in the recipient’s fax number in the “To” field and add a cover sheet featuring the primary contents of the fax.
6. Attach the necessary documents to the fax following any instructions from the service provider.
7. Click “Send” to transmit the fax.

The Bottom Line

Although faxing may appear outdated, many offices, organizations, and individuals continue to rely heavily on fax communication due to its simplicity and security. With the advent of technology, you can now fax documents straight from your computer. Follow this comprehensive guide, and you’ll never have to rely on snail-mail or expensive facsimile machines ever again.