How Information Rights Management Protects Sensitive Data from Unauthorized Access

In today’s digital age, data breaches are becoming increasingly common. According to a report by Varonis, in 2020 alone, there were over 1,000 data breaches, resulting in the exposure of over 150 million sensitive records. With such a staggering number of breaches, businesses and individuals are taking extra measures to protect their sensitive data.

One such measure is information rights management (IRM). IRM is a set of technologies and policies that protect digital information from unauthorized access, use, and distribution. In this article, we’ll explore how IRM works and how it helps protect sensitive data from unauthorized access.

Understanding IRM

IRM is a security technology designed to protect sensitive information from unauthorized access, use, and distribution. It is a set of tools, technologies, and policies that control access to documents, emails, and other digital data. IRM uses encryption, authentication, and authorization to control who can access and use sensitive data.

Encryption is the process of converting plain text into code to protect the information’s confidentiality while in transit or at rest. Authentication verifies the identity of the user accessing the data, while authorization determines what actions the user can perform on the data.

How IRM Protects Sensitive Data

IRM’s primary function is to control access to sensitive data and prevent unauthorized access or use. For example, if a business develops a new product and wants to share the information with a vendor, the business can use IRM to secure the data and grant specific access rights to the vendor.

IRM also allows businesses to set policies around how data can be used. For example, a company may require that users enter a password to open a sensitive document or prevent the document from being printed or forwarded.

Benefits of IRM

IRM offers several benefits to organizations looking to protect their sensitive data. Firstly, IRM helps organizations protect their intellectual property (IP) by controlling who can access and use sensitive data. This is particularly important for businesses that depend on their IP for competitiveness and success.

Secondly, IRM can help businesses comply with regulatory requirements. Many industries, such as financial services and healthcare, have strict regulations around data privacy and security. IRM can provide the necessary controls to meet these requirements and avoid compliance penalties.

Finally, IRM can improve collaboration among teams. By securely sharing sensitive data, teams can collaborate more effectively and save time by avoiding the need to share files through less secure methods such as email.

Conclusion

Information rights management is a crucial technology for protecting sensitive data from unauthorized access. By using technologies like encryption, authentication, and authorization, IRM allows businesses to control access to sensitive information and set usage policies. Protecting sensitive data is crucial for compliance, IP protection, and collaboration within organizations. IRM can provide these benefits while keeping data secure.

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