In the world of business correspondence, it’s essential to make a good first impression. The initial contact you make with a client or colleague can set the tone for your entire relationship. This is why it’s crucial to include a “pleased to inform you” statement in your business correspondence.
So, what is a “pleased to inform you” statement, and why is it so important? In short, it’s a statement that conveys enthusiasm and positivity in sharing information. It’s essentially an introduction that gives the recipient a glimpse into what they can expect from the communication that follows.
Including a “pleased to inform you” statement in your business correspondence can have several benefits. Firstly, it shows that you’re invested in the correspondence and that you’re taking an active interest in the recipient’s needs or concerns. Secondly, it can help create a rapport and establish trust, as it shows that you’re approachable and open to communication.
Moreover, a “pleased to inform you” statement can help set the tone for the rest of the communication. It can create a positive atmosphere and help to diffuse any potential negative connotations that may arise from the content.
To give an example, a “pleased to inform you” statement could look something like this:
“I am pleased to inform you that we have successfully completed the project ahead of schedule. This was made possible by the hard work and dedication of our team, and we are excited to share the results with you.”
In this example, the statement conveys enthusiasm, positivity, and communicates key information. It sets the tone for the rest of the communication and establishes trust in the message.
In conclusion, including a “pleased to inform you” statement in your business correspondence can have a significant impact on your communication’s effectiveness. It shows that you’re invested, approachable, and establishes trust right from the outset. By using this simple technique, you can enhance your business communication and create more positive outcomes for yourself and your organization.
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