5 Tips on How to End an Informal Email Professionally

5 Tips on How to End an Informal Email Professionally

Do you struggle with ending your emails on the right note? Perhaps you’re unsure of how to convey professionalism in an informal email? Knowing how to end an informal email professionally is important as it reflects your level of respect and professionalism towards the recipient. Here are five tips to help you do just that.

1. Include a Suitable Sign-Off

Your sign-off sets the tone for the email’s conclusion, and a suitable sign-off that expresses friendliness and professionalism is important. A typical business email sign-off would include phrases such as “Regards” or “Best regards”. However, you may choose to be creative with your sign-off as long as it’s professional.

2. Add a Personal Touch

One way to establish a good relationship with the recipient is to add a personal touch. Consider adding a friendly statement or a question, such as “Enjoy your weekend!” or “How was your holiday?”. Such statements add a personal touch to your email and can help build rapport with the recipient.

3. Double-check for Errors

Nothing screams unprofessional more than an email full of typographical and grammatical errors. Before hitting send, double-check your email for errors, and always proofread your email to ensure it sounds professional.

4. Be Specific

Always be specific in your ending statements and make sure that it aligns with the overall tone of your email. End with a precise, well-crafted statement that summarizes your email and clarifies the reason behind the message.

5. Show Appreciation

Showing appreciation is an excellent way of ending an email, especially if the recipient has helped you out in some way. Thanking the recipient not only showcases gratitude but also adds a personal touch to your email. A simple “Thank you for your help” or anything similar can go a long way in establishing good business relations.

In conclusion, it’s essential to end your informal email professionally as it shows respect and helps build relationships. Composing a professional and friendly sign-off, double-checking for errors, adding personal touches, being specific, and showing appreciation are some of the best practices to accomplish this. By following the above tips, you can end your email professionally and retain a good rapport with the recipient.