5 Simple Steps on How to Pull Information from Another Sheet in Google Sheets

5 Simple Steps on How to Pull Information from Another Sheet in Google Sheets

Google Sheets is a powerful spreadsheet tool that is used to store, organize, and manipulate data. One of the most useful features of Google Sheets is the ability to extract information from one sheet and use it in another sheet. This can save a lot of time and effort, especially if you are dealing with a large amount of data.

In this article, we will provide you with 5 simple steps on how to pull information from another sheet in Google Sheets.

Step 1: Open the destination sheet

The first step is to open the sheet where you want to display the information. This is also known as the destination sheet. If you don’t have a destination sheet yet, you can create a new one by clicking the ‘+’ button at the bottom left-hand corner of your screen.

Step 2: Preparing the source sheet

The next step is to prepare the source sheet. This is the sheet where the information you want to extract is located. You need to make sure that the columns and rows in the source sheet are correctly labeled and formatted. This will help you to easily identify the data you want to extract.

Step 3: Use the ‘IMPORTRANGE’ function

To extract information from another sheet, you need to use the ‘IMPORTRANGE’ function. This function allows you to import data from one sheet to another. Here is the syntax for the ‘IMPORTRANGE’ function:

=IMPORTRANGE(“spreadsheet_key”, “range_string”)

‘Spreadsheet_key’ refers to the unique identifier for the sheet you want to import data from. ‘Range_string’ refers to the range of cells you want to import.

Step 4: Grant access to your account

When you use the ‘IMPORTRANGE’ function for the first time, you need to grant access to your account. This is necessary to allow Google Sheets to access data from other spreadsheets. To grant access, click on the ‘Allow access’ button that appears in a pop-up window.

Step 5: Refine your data

After you have entered the ‘IMPORTRANGE’ function, you need to refine the data to ensure that it is displayed correctly in the destination sheet. You can do this by adjusting the formatting, adding filters, or applying formulas to the imported data.

Conclusion

Pulling information from another sheet in Google Sheets is a straightforward process that can save you a lot of time and effort. By following the 5 simple steps outlined in this article, you can easily extract information from one sheet and use it in another. Remember to use the ‘IMPORTRANGE’ function and refine your data to ensure that it is displayed correctly in the destination sheet. With these tips, you can improve your productivity and efficiency when working with large amounts of data in Google Sheets.