5 easy steps for configuring Information Rights Management in Outlook

5 Easy Steps for Configuring Information Rights Management in Outlook

Have you ever sent an email and immediately regretted it? Maybe you accidentally sent it to the wrong person, or you realize the information included in the email is too sensitive to share with certain people. With Information Rights Management (IRM), you can have control over who accesses your emails and what they can do with the information inside.

Configuring IRM in Outlook may seem daunting at first, but with these five easy steps, you’ll be able to protect your emails from unauthorized access and share confidential information with peace of mind.

Step 1: Verify Your Office 365 Subscription

Before you can enable IRM, you need to make sure that your Office 365 subscription supports this feature. To check if IRM is available, simply log into your Office 365 account and go to the Admin center. From there, navigate to the Service settings and then the Rights Management tab. If IRM is not enabled, you’ll need to purchase a subscription that includes this feature.

Step 2: Enable IRM in Outlook

Once you’ve verified your subscription, the next step is to enable IRM in Outlook. To do this, open your Outlook account and go to File > Options > Trust Center > Trust Center Settings. From there, click on Email Security and check the box that says “Encrypt contents and attachments for outgoing messages.” This will enable IRM for all outgoing emails.

Step 3: Set Permissions for Your Emails

Now that IRM is enabled, you can set permissions for your emails. You can choose who can access your emails, whether they can forward or print them, and how long they can be accessed. To set permissions, open a new email and click on the Options tab. From there, click on “Permission” and select the appropriate option from the drop-down menu.

Step 4: Add Templates for Frequently Used Permissions

If you frequently send emails with the same permissions, you can create templates to save time. To do this, go to Options > Permissions > Management Templates and select “New Template.” You can then customize the template with the appropriate permissions and save it for future use.

Step 5: Test IRM Protection

Once you’ve set up IRM, it’s important to test it to make sure it’s working properly. You can do this by sending a test email to yourself or a trusted colleague and verifying that the appropriate permissions are in place. You can also check the audit logs to see who has accessed your emails and what they’ve done with the information inside.

In conclusion, configuring IRM in Outlook is a simple process that can help you protect your emails and share confidential information more securely. By following these five easy steps, you can enable IRM, set permissions, and add templates for frequently used permissions. Remember to test your IRM protection to ensure that it’s working properly. With IRM, you can have more control over your emails and share information with confidence.

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